We recognise the confidentiality of information that may be disclosed by using this site, and we are firmly committed to protecting your privacy. This page details our practice with respect to the collection and use of your personal information in browsing our site.
We will only use this information lawfully, in accordance with the Data Protection Act 1998, the Privacy and Electronic Communications (EC Directive) Regulations 2003 and General Data Protection Regulation (‘GDPR‘) EU Regulation 2016/679 (‘Data Protection Laws‘). By browsing and using this website, you consent to the terms of this policy.
What information do you collect?
We log your IP address and browser platform (‘Technical Data‘) when you visit the site. We also record which website you came from and which website you navigate to when you leave our site. This is the only Technical Data of yours that we will collect.
If you send us personal correspondence, such as electronic mail or letters, you consent to us contacting you with regard to that correspondence and we may collect such information in a file specific to you (‘Personal Data‘).
Why is this information collected and how do you use it?
Technical Data may be used to help diagnose problems with our server, and to administer our website. Your IP address may also be used to gather broad demographic information such as geographic distribution of our members.
Personal Data is used to contact you in regard to the correspondence you send us and may be held on the basis of Legitimate Interest.
All data is stored in keeping with our Privacy Impact Assessment and our Data Protection Standard Operating Procedure (‘Data Protection SOP‘).
Will you disclose my Technical Data or Personal Data to anyone?
We will not directly disclose any of the information we collect to any third party, except in the following rare circumstances:
- A verified request by law enforcement or other government officials, e.g. relating to criminal investigation or alleged illegal activity, or other activity that may expose us or you to legal liability.
- To defend or establish our legal rights or property.
- Our business is taken over by a person to use your Technical Data and/or Personal Data on the same basis as we do.
We reserve the right to create and/or disclose aggregated statistics from Technical Data about site usage (e.g. average length of time spent on a page) and from anonymised Personal Data (e.g. numbers of website-related enquiries received). It is not possible from any such reports to trace specific data back to the originator.
We will inform you within 72 hours if we have reason to believe or suspect that any Personal Data we hold about you has been (or may have been) compromised. We will also inform you of the measures taken to remedy the situation and, where applicable, to prevent its recurrence.
What rights do I have over the Personal Data you hold about me?
In keeping with the provisions of Data Protection Laws and our Data Protection SOP, you are entitled to request that we:
- Confirm to you within 48 hours what Personal Data we hold about you and for what purposes, and optionally provide you with a copy of that data in a convenient format (e.g. CSV).
- Correct or remove Personal Data we hold about you within 48 hours. Note: there may be overriding regulatory and/or legal requirements and/or contract obligations that prevent us from removing all Personal Data, but we will inform you of this.
Note: for security purposes, we may require proof of your identify before proceeding with any request, and the 48 hours for complying with your request will not commence until we are satisfied that your identity has been verified.
Cookies are tiny files that are sometimes placed onto the hard drive of your computer when you use a website. You can manage cookies via your browser settings – the Help function within your browser will provide more information on this.
Google Analytics – http://www.google.com/intl/en/policies/privacy/
We use this service to allow us to evaluate activity on our website. Note: the settings we have applied to the Google Analytics plugin anonymise IP addresses.